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(Date)
 
 

(Agency)
(Address)

Dear (Records Custodian):

This letter is a formal request made under the Georgia Open Records Act (O.C.G.A. 50-18-70) to obtain access to and permission to copy certain records in your offices.

Specifically, we are requesting... (describe the records you are seeking).

We are prepared to pay reasonable search and retrieval fees if necessary.  Should your estimate of those fees exceed $XX (whatever you would expect to reasonably pay), please advise us of the costs before they are incurred.)

If our request is denied in whole or in part, we ask that you justify all deletions by reference to specific exemptions of the Georgia Open Records Act.  I will also expect you to release all segreable portions of otherwise exempt material.

Please fee free to call me (collect) if you have any questions about this request.

We look forward to hearing from you within three days in accordance with the Act.

Sincerely,
 

(Your name)